PHOTO BOOTH HIRE SOFTWARE
Run your booth business without living in your inbox.
Booth Planner handles your enquiries, quotes, contracts, payments, and client comms — so you can focus on delivering the booth, not chasing the paperwork.
30 days free · no card needed · cancel any time
Everything the legacy tools do.Then everything they can’t.
Props & package builder
Build packages from your prop boxes, backdrops and add-ons, each with its own price, so quotes go out itemised and nothing gets left in the van.
Learn more →Custom print designs
Design the print layout once per event — strips, 4x6s, branded borders and the couple's names — and every print comes out of the booth on-brand.
Learn more →Template marketplace
Reuse your best print and layout designs across bookings, and build a library your whole team sells from.
Learn more →Live gallery & guest sharing
Guests grab their photos by QR the moment they print, and every share carries your branding and captures a lead.
Learn more →Session analytics
See sessions per hour, peak times and idle gaps for every event, so you price and staff the next one on evidence.
Learn more →Usage & licensing
Generate usage-rights terms per commercial job and get them e-signed alongside the contract.
Learn more →Enquiry Capture & Lead Scoring
Every website enquiry is automatically logged and scored by event type, date, and budget so you always call the hottest leads first.
Learn more →AI Receptionist
Your AI receptionist answers calls around the clock, qualifies the enquiry, and books a follow-up — even when you're on-site at a wedding.
Learn more →Instant Booth Quotes
Build a polished, branded quote in seconds — with booth type, hours, travel, and add-ons like props and backdrops all priced correctly.
Learn more →E-Signed Contracts
Clients sign your hire agreement on their phone the moment they see the quote, cutting the days-long back-and-forth to minutes.
Learn more →Deposit & Balance Payments
Collect the booking deposit instantly online and schedule the final balance reminder automatically so you're never chasing money the week before an event.
Learn more →Branded Client Planning Portal
Clients log in to choose their print template, upload a custom overlay, confirm the venue access time, and tick off their prop wishlist — all in one place.
Learn more →Automated Reminders & Review Requests
Booth Planner nudges clients before the event with the details they need, then sends a review request the morning after — while the memories are still fresh.
Learn more →True Profit Reporting
See exactly what each booth, event type, and month is really worth after mileage, consumables, and operator time are taken into account.
Learn more →Reviews & reputation
Automatically request reviews after every event, approve the best, and publish them on your own page with star ratings search engines love.
Learn more →Calendar sync
Subscribe to your bookings from Google or Apple Calendar — your diary, always with you, updating automatically.
Learn more →Automations & Ask AI
Balance reminders, review requests and run sheets run themselves. Ask questions in plain English.
Learn more →Profit & loss reporting
See real profit per booking — revenue minus staff costs and expenses — across any month, year or custom range. Export to CSV in a click.
Learn more →Compliance documents
Store your PAT certificates and public liability insurance, then email them to a venue in seconds — straight from your branded address.
Learn more →Equipment register
Track every piece of kit with PAT dates, values and locations, assign the right gear to each booking, and show your crew exactly what to bring.
Learn more →Quotes that answer back
Every quote you send gets its own private page. Clients read it, ask an AI assistant — briefed on your services and prices — anything they like, and reply in a click. You see the moment they open it, and answer straight from the lead, in your name.
- →An AI assistant that answers questions about the quote and your business — without inventing anything
- →Two-way replies that thread straight into the lead’s activity
- →Open tracking, so you know when a quote’s been read
Evening wedding package · £695
→ Filed as a scored lead: date · venue · 120 guests · full transcript · caller's number
The receptionist that never misses a call
Most bookings still start with a phone call — and when you're mid-set, mid-meeting or mid-life, that caller doesn't leave a voicemail. They ring the next name on the list. Your AI receptionist answers 24/7 on your own local number, has a genuinely human conversation, checks your real diary live, and captures the whole enquiry — so the only thing left for you is the callback that wins the booking.
- →Answers every missed call, evenings and weekends included — the hours enquiries actually happen
- →Checks your diary in real time and captures date, venue, guest numbers, timings, budget and email
- →Every call lands as a scored lead with a three-line summary, a suggested reply drafted, the full transcript and an optional recording
- →Remembers repeat callers by name, texts links instead of spelling emails, and can ring you first in business hours
- →From £10/mo (Lite, 10 calls) + £49 one-off setup — local number included. Bundles: Solo £25/mo (25 calls) · Multi-Op £35/mo (50) · Agency £60/mo (100). Different usage? Get in touch.
Switch on more AI as you grow
Social Suite
£19/month
A month of Facebook, Instagram and Google Business posts written from your services and your real reviews. You approve, we publish.
Sales Director
£20/month
A sales coach that knows your pipeline. Ask it what to chase this week and it answers about your actual enquiries, not generalities.
Campaign Manager
£39/month
AI-written Google and Meta campaigns grounded in your own services, a whole-account audit, and one-click optimisations you approve.
Flat monthly price on any plan, pro-rated, cancel any time. See all pricing →
A booking, start to finish
An enquiry lands
Straight from your website into Booth Planner. The AI reads it, pulls out the date, event type and guest count, checks your diary for clashes, scores how hot the lead is, quotes from your packages and drafts the reply — in your voice. You review and hit send.
They book
One click converts the lead to an event with the client record and a personalised agreement. Your client signs electronically and pays the deposit by card from a single secure link — no account, no app, no friction.
The event plans itself
Instead of a 12-page form, your client has a friendly chat in their portal. Out comes a running order, an event summary, a run sheet and their must-play and do-not-book lists. Guests add requests via a shareable link — anything clashing with the banned list gets flagged automatically.
Booking week runs on rails
Fourteen days out, the balance reminder sends itself. Two days out, an AI run sheet lands in your inbox: timeline, audience, key moments, energy arc, practicalities. After the night, the review request goes out while the dance floor is still a happy memory.
What actually changes
Connect your enquiry form and email. From the next enquiry onwards, the AI reads it, checks your diary and drafts the reply in your voice.
Your first quotes go out itemised with e-sign contracts attached. Deposits arrive by card instead of bank-transfer chasing.
Clients plan their events in their own portal, reminders send themselves, and you see exactly which bookings made money.
No-risk trial
Try the whole thing. Risk nothing.
30 days, everything unlocked
The full platform, not a crippled trial. Every feature on from day one.
Not charged until it ends
A card is taken at signup but nothing is billed until the trial finishes — cancel any time before with two clicks.
Your data stays yours
Every business's data is fully isolated, and nothing is deleted when a trial ends. Come back in three months and it's all still there.
Set up in an afternoon
Import your services, drop the booking widget on your site, forward your enquiry email — most photo booths are answering enquiries with AI the same day.
Booth Planner, in plain English
What is Booth Planner?
Booth Planner is AI-first business software for mobile photo booths and entertainment agencies. It triages your enquiries, drafts quotes and replies in your voice, sends contracts and takes card payments, runs the event planning with your clients, and briefs your team — all in one place.
Who is Booth Planner for?
Working photo booths and event entertainment businesses in the UK — from solo wedding and party photo booths to multi-op companies and agencies running a roster of photo booths. If you take bookings, send quotes and run events, it's built for you.
Is Booth Planner good for wedding photo booths?
Yes. Wedding work is the core use case: itemised quotes, e-signed contracts, deposit and balance payments, a client planning portal, guest request-request links, and an AI run sheet before every wedding. It replaces the spreadsheet-and-inbox juggle most wedding photo booths live in.
How is it different from a spreadsheet or a generic CRM?
Generic CRMs don't know how a photo booth business runs. Booth Planner does — it checks your diary for clashes, quotes from your packages, generates the contract from the booking, plans the planning, and writes the run sheet. The AI does the admin instead of just storing it.
Do my clients need an app or account?
No. Clients and their guests use private, secure links — no passwords, no downloads, nothing to forget. They sign, pay and plan the event from one link that looks like your business, not ours.
Can I take deposits and balance payments by card?
Yes. Send a secure payment link and clients pay the deposit or balance by card through Stripe. Payments mark themselves as paid automatically, and balance reminders send themselves before the event.
Can I move my existing bookings across?
Yes. Export your clients and upcoming events as a CSV from your current system and import them in a few minutes — most photo booths are fully set up the same day. On the Agency plan we'll do the import for you.
How much does Booth Planner cost, and is there a free trial?
Plans start at £19/month, with every plan beginning on a 30-day free trial of the full product — no card required to start, no contract, cancel any time.
↔ slide the crossfader — change the vibe
Run your events business on autopilot
30-day free trial, every feature, cancel any time. Set up in an afternoon.
The admin runs itself from here.
Start free, set up in an afternoon, and let Booth Planner answer tonight's enquiries. If it isn't for you, cancel before day 30 and pay nothing.
30 days free · everything unlocked · cancel any time