One platform for the whole booking

Enquiry Capture & Lead Scoring

Every website enquiry is automatically logged and scored by event type, date, and budget so you always call the hottest leads first.

Automated Reminders & Review Requests

Booth Planner nudges clients before the event with the details they need, then sends a review request the morning after — while the memories are still fresh.

True Profit Reporting

See exactly what each booth, event type, and month is really worth after mileage, consumables, and operator time are taken into account.

Contracts & payments

Send a deposit link and get paid before the booking. Agreements signed electronically, balances chased automatically, all by card.

Calendar sync

Subscribe to your bookings from Google or Apple Calendar — your diary, always with you, updating automatically.

Props & package builder

Build packages from your prop boxes, backdrops and add-ons, each with its own price, so quotes go out itemised and nothing gets left in the van.

Custom print designs

Design the print layout once per event — strips, 4x6s, branded borders and the couple's names — and every print comes out of the booth on-brand.

Template marketplace

Reuse your best print and layout designs across bookings, and build a library your whole team sells from.

Live gallery & guest sharing

Guests grab their photos by QR the moment they print, and every share carries your branding and captures a lead.

Session analytics

See sessions per hour, peak times and idle gaps for every event, so you price and staff the next one on evidence.

Usage & licensing

Generate usage-rights terms per commercial job and get them e-signed alongside the contract.

AI Receptionist

Your AI receptionist answers calls around the clock, qualifies the enquiry, and books a follow-up — even when you're on-site at a wedding.

Instant Booth Quotes

Build a polished, branded quote in seconds — with booth type, hours, travel, and add-ons like props and backdrops all priced correctly.

E-Signed Contracts

Clients sign your hire agreement on their phone the moment they see the quote, cutting the days-long back-and-forth to minutes.

Deposit & Balance Payments

Collect the booking deposit instantly online and schedule the final balance reminder automatically so you're never chasing money the week before an event.

Branded Client Planning Portal

Clients log in to choose their print template, upload a custom overlay, confirm the venue access time, and tick off their prop wishlist — all in one place.

Team & staffing

Give staff their own logins and availability calendars, assign them with clash and unavailability warnings, and auto-email their booking details.

Services & quotes

Sell more than your core service — photo booths, light-up letters, events. Add multiple services per event with itemised, AI-drafted quotes.

Mobile app & alerts

Add Booth Planner to your phone's home screen and get an instant push the moment a new enquiry lands — manage your whole business on the move.

Website booking widget

Drop an AI booking assistant onto your own site. It chats, captures enquiries and drops them straight into your pipeline — fully branded to you.

Reviews & reputation

Automatically request reviews after every event, approve the best, and publish them on your own page with star ratings search engines love.

Automations & Ask AI

Balance reminders, review requests and run sheets run themselves. Ask questions in plain English.

Profit & loss reporting

See real profit per booking — revenue minus staff costs and expenses — across any month, year or custom range. Export to CSV in a click.

Compliance documents

Store your PAT certificates and public liability insurance, then email them to a venue in seconds — straight from your branded address.

Equipment register

Track every piece of kit with PAT dates, values and locations, assign the right gear to each booking, and show your crew exactly what to bring.

Interactive quotes & AI assistant

Every quote gets a private page with an AI assistant that answers your client's questions, two-way replies and open tracking.